On 29 May 2022 (Sunday), from 13.00 to 17.00, the PCC held its 2021 Annual General Meeting (AGM) in one of the meeting rooms of the Assumption Parish Church in Ottawa. One of the highlights of the AGM was the discussion and approval of the amendments to the membership guidelines in the PCC By-Laws. Recognizing the need to clarify the membership guidelines, the amendments establish the criteria for membership and expand on the rights and responsibilities of the PCC members. The few but dedicated members and directors in attendance endorsed these changes to provide a robust framework for the organization’s membership campaigns that will be launched later this year.
SECTION II – MEMBERSHIP DEFINITIONS
2.01 Subject to the articles, there shall be one class of members in the Corporation. Membership in the Corporation shall be available only to individuals interested in furthering the Corporation’s purposes, and who have applied for and have been accepted into the membership in the Corporation through a process determined by the Board.
2.02 Furthermore, a member shall be of Filipino heritage; at least 18 years old; and a resident of Canada.
2.03 A member has the following rights and responsibilities:
- Attend the Annual General Meeting of the Organization and decide on matters presented by the Board of the Directors during these meetings by voting and participating in discussion;
- Nominate themselves and other members to serve in the Board when the Board determines there are vacancies;
- Nominate themselves and other members to serve in one of the different Committees and get involved in the decisions and activities of their respective committee/s; and
- Pay the annual membership dues set by the Board;
- The Board may also assign additional rights, powers, and responsibilities to a member on a temporary basis.
SECTION III – MEMBERSHIP CONDITIONS
3.01 Notice of the time and place of a meeting of members shall be given to each member by electronic mail and by any other means of communication identified by the board at least fifteen (15) days before the day on which the meeting is to be held. Pursuant to subsection 197(1) (Fundamental Change) of the Act, a special resolution of the members is required to make any amendment to the by-laws of the Corporation to change the manner of giving notice to members at a meeting of members.
3.02 Pursuant to the section 171(1) (Absentee Voting) of the Act, a member may vote by mailed-in ballot when the Corporation has a system that:
- enables the votes to be gathered in a matter that permits their subsequent verification, and
- permits the tallied votes to be presented to the Corporation without it being possible for the Corporation to identify how each member voted.
Pursuant to subsection 197(1) (Fundamental Change) of the Act, a special resolution of the members is required to make any amendment to the by-laws of the Corporation to change the manner of giving notice to members at a meeting of members.
3.03 Members shall be notified in writing of the membership dues at any time payable by them and, if any dues are not paid within 30 days of the membership renewal date, the members in default shall automatically cease to be members of the Corporation.
3.04 Membership is terminated when:
3.05 The board shall have authority to suspend or expel any member from the Corporation for any or more of the following grounds: